A quality system can help you keep track of your tools and ensure they are all calibrated. You should have a quality system in place for your organization, which usually includes documentation and control of devices.
You should have a master list of all the tools that need calibration
This list should include all the tools that require calibration services. For each device, please include the number, manufacturer, serial number, location (shop floor or in storage), calibration data, calibration interval (if applicable) and next calibration date. This list allows the responsible maintenance personnel to manage the tools and their calibration.
You should have a calibration procedure for each type of tool
In some cases, many tools are calibrated internally by transfer standards in the industry. For example, transfer standards can be reference thermometers for ovens calibration gauge blocks for dimensional calibrations such as callipers, rulers and tapes. The internal calibration procedures must be documented and validated within a quality system to ensure they are operating correctly and producing accurate results.
There are different calibration records, and they must be kept for each tool. If you need to export data that could help you identify when to recalibrate your instruments, these records will be beneficial.
You should have a procedure for the usage, handling and storage of the tools
Manufacturers recommend using specific instructions regarding how you use each tool. Tool storage must also be up to code. It’s essential to have procedures to deal with equipment, like how they should be handled and stored; this will help increase the lifespan of your tools.
Determine the identification of the tools
There should be a procedure defining which tools must be labelled with their calibration requirements. Devices that do not need calibration can have stickers telling people this and others telling users to “Calibrate before using”.
Even the highest quality tools can go off-specification over time; this is why regular calibration is required. Calibration takes a lot of time and money. But imagine having to recall all the cars in your automotive industry or suffering an aeroplane crash because of a malfunctioning tool.
Read also: 5 Reasons Your Business Needs a VCIO