Invoicing may be the last thing on your mind after a long day of work, but it’s important to keep up with. After all, you are running a business and need to get paid for your services. Majority of contractors use software or online invoicing systems, which makes it easy to create and send invoices. However, if you are just starting out, you may be wondering what exactly should be included on your contractor invoice template. Here are some elements to include in your next invoice that will promote your business and help you get paid on time.
Table of Contents
Personal Information
Personal information may seem as self-explanatory, but it’s important to list all of your relevant contact information on the invoice. This means that your name, business name, mailing address, phone number and email address should be included. You may also want to include your website, business logo or social media handle so that the client can easily find you online.
Do not assume that your client receives invoices from contractors on a regular basis and knows how to find your business information- make it easy for them by including it all on the invoice.
Client Information
Along with your personal information, you will also need to include the client’s information on the invoice. This includes their name, mailing address and contact information. If you have worked with this client before, it may be helpful to include their account number or invoice number so that they can easily reference your past work together.
Invoice Details
A well-structured contractor invoice template will include key details about the project, such as the invoice date, due date, project start and end dates as well as invoice number. Ensure to fill in these dates correctly so that there is no confusion about the scope of work. Create a numbering system that is sequential and easy to reference for both you and the client. It can be as easy as “invoice #001” and then you can increment by one for each new invoice.
Itemized List Of Services
After the general invoice details, you will want to include a list of the services that were provided. This could be anything from design work to construction labor. Include a description of the work as well as the quantity, rate and total cost for each line item. If there are different rates for different items, be sure to include that information as well. Make sure that everything is well captured and easy to understand.
Amount Due
Combine the total cost of all the line items and list the grand total at the bottom of the invoice. If there are taxes, include those as a separate line item so that it is clear what the client is responsible for paying. With the correct software to generate an invoice template, this information will be calculated for you. Ensure to calculate any late payment fees or interest that may be due and include that information on the invoice as well.
Payment Terms & Instructions
Include your preferred payment method and instructions on how the client can pay you. This could be a link to your online invoicing system, mailing address to send a check or bank transfer information. You will also want to specify when the payment is due, such as “net 30” or “due upon receipt.” Ensure that this information aligns with what was previously agreed upon with the client. The payment terms should be clear and concise to avoid any confusion.
Footnotes
Finally, you may want to include a section for notes on the invoice. This is a great section to thank the client for their business or to list any special instructions. You may also want to include your refund policy or other important information. Your client can also use this area to make notes about the invoice or to ask questions.
By following these simple tips, you are well on your way to creating a comprehensive and professional contractor invoice template. By including all of the necessary information, you can avoid any confusion or miscommunication with your clients. Make sure to tailor the invoice in a way that suits your overall business needs.