You love being an event planner, but you’re new to the business. As you figure out how to plan for bigger and flashier events, you realize you’re in need of some crucial pieces of event planning guidance.
What should be your priorities for your event production? Can you really rely on your team to do their part? How do you plan each event so there are as few slip-ups and setbacks as possible?
There’s no need to stress too much because below is a compilation of some of the top tips for event planning. These are the details you should focus on, and you can figure out the rest as you go. Keep reading to learn more.
Table of Contents
1. Stay Loyal to Your Budget
As much as you may be tempted to make impulse decisions during your shopping process, it’s not worth it. Stick to your budget, it’ll prevent you from wasting money.
2. Always Delegate
You might think of yourself as a superhuman, but you can’t do everything yourself. Reduce your stress and anxiety by relying on your professional team to help you every step of the way.
3. Lists are Lifesavers
Don’t assume that everything on your to-do list is self-explanatory. For every task you delegate, you should include every detail that needs to be completed for that task.
4. Find Reliable Venues
You can’t always secure the same venue, especially if the event is in a city you haven’t previously planned in before.
But if it is in a familiar location, make sure you have reliable venues you can turn to. It’ll take a little of the unpredictability out of producing a live event, and you know the guests will have a great time.
5. Get Creative
You may know the organizing and corresponding side of how to plan an event, but the creativity piece may be missing a bit of spark. Again, that’s why you have a team to support you.
Even if you don’t, turn to your network to find those creative minds who can add that extra something to an already amazing event.
6. Know the Community
To put it simply: know your audience. Do your research on the community and culture of the event. The more details you can add to make the event feel more personal and fun for the attendees, the better.
7. Let People Share
Everyone wants to post photos of a spectacular party, so encourage them to by including a hashtag for the night. It’s a great way to see how people enjoyed the event. Plus, it’s basically free marketing for all your hard work.
8. Keep it Green
Events of any kind tend to create a lot of waste. Help promote sustainability in your industry by going green whenever possible. It’ll show current and future clients that you care about the environment as much as you care about planning an event.
9. Team Debrief
At the end of each event, get together with your team to debrief the process. Consider what worked best and is worth trying again. Ask your team what could’ve gone better and what obstacles came up throughout the planning process.
10. Use Event Management Software
Event Planning Tips for Success
With a little drive and determination, along with these event planning tips, you’re ready to become an event planner clients will return to time and time again. When you see the guests having the time of their lives, it’s all worth it.
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