Features what is a fax machine used for

People have been using a fax machine for quite some time. Back in the days, it was the main way to transmit documents and other important papers fast from office to office, and from employee to employee. Today, we can agree that using this machine is no longer a relevant solution. Other devices and also the reliable app have long since replaced the fax machine. Despite this, we still use the machines that remain in our offices. 

This method has its advantages and disadvantages. We’ll look at each of them to evaluate the feasibility of using a fax machine, and to think about its alternatives.

Pros and Cons in more detail

Using a fax machine can be both comfortable and irrational at the same time, in terms of comfort and profit. You can decide if this method of sending documents is right for you by evaluating your goals. But in addition to a fax machine, there are other ways to share important papers and documents.

For example, if you don’t have a fax machine in your office, or you’re on your lunch break, you may be faced with the task of sending a fax. We are sure that you will not run to the next building in order to find a machine. In that case, you are free to download the app to fax from iPhone, and complete the task rather quickly and easily. This method is the first alternative to using a landline fax machine. In order to send and receive with Free Fax App, all you have to do is install the program, scan the document and send it. It takes less than 2 minutes, and you do not need to get up from your chair.

Despite the alternatives, lots of employees prefer the classic faxing option. That’s why we’ll discuss its existing features.

Why use a fax machine

Are you convinced that classic machines are more reliable than apps? Then you’ll be happy to read the arguments for using a fax machine below.

Cheapness

If you buy a machine once, you and your office can collectively use it for decades. The only thing your company will pay for is consumables.

Simple sending process

You send your documents rather quickly and easily. All you have to do is find the machine, set the required settings, and send the paper. All in all, it takes about 5 minutes, if you don’t count the time to find the machine itself in the office.

High accuracy 

If your paper document is not of high quality, this will not be a problem. The quality of the document will be virtually identical to the original and will preserve its quality as much as possible. 

Get your documents at any time

As long as your device is turned on, your documents will be delivered at any time of the day or night. This is convenient for both parties who will operate with the transfer of documents.

Send massive files

If you may have trouble uploading large files when sending emails, using a machine will help you achieve your goal. Send large quantities of papers fairly quickly, and they will retain their full quality.

Cons of using the fax machine

We do not exclude the possibility that you wish to move forward with progress. You may not want to do the faxing in a classic way, because you agree with the following disadvantages of using the machine.

Necessary technical support

Like any machine, the fax machine requires special maintenance. If there is only one fax machine in your office, and it is broken, you may encounter an unpleasant problem. You may then have to use your iPhone to send a fax through the app.

Consumables

Even though every office has a ton of paper and probably ink, they can all suddenly run out. If the moment is missed, the whole office is likely to be stuck without the ability to send documents.

Volume of the machine

Each machine takes up quite a lot of space in the office. Considering that not all companies have large offices, installing such a machine would not be a rational solution. In this case, employees will need to use the iPhone to solve the problem.

Duration of the procedure

In case you have more than 10 sheets of paper, it will definitely take a large amount of time. Processing each sheet will take from 30 seconds to 1 minute, so you need to calculate your time in advance.

Choose your way of sending important papers

After evaluating the advantages and disadvantages, you can draw conclusions for yourself about how to share papers with colleagues. Chances are, you’ve long since drawn conclusions about how relevant and convenient it is for you to use a landline fax machine. Still, it’s up to you whether to stay true to the classic method or consider using alternatives. Try using the app for sending faxes. It only takes a few minutes for you, but the end result is equivalent to high quality.

Read also: How to Choose the Right Document Scanner for Your Business